EDI Terminologies

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Summary:
This is a continuing effort to collect frequently used terms in the EDI world. This list gives you EDI related abbreviations and their full forms in conjunction with their brief definition.


Content:

1) EDI: Electronic Data Interchange
A method for transferring data between companies. However, it is mainly used for e-commerce purposes such as sending orders to warehouses or tracking their order.

2) PAD: Product Activity Data
A daily sales summary sent by the retailers to the suppliers. In includes the quantity of sold stocks scanned at Point Of Sales (POS) of the retailers. It is primarily used by the supplier to support stock replenishment program, to provide input to sales analysis and forecasting systems.

3) RCTI: Recipient Created Tax Invoice
An EDI Remittance Advice Message tailored to meet Australian ATO GST requirements. A summary transmitted on a daily basis by the retailer to the supplier detailing the acceptance of each ASN (Advance Shipping Notice) and the amount of GST payable in the same manner as when the Supplier sends a conventional invoice with the Goods. The retailer can request for adjustments of the payment in this document.

4) ASN: Advance Shipping Notice
A notification of barcoded ID shipping units and their content sent by the supplier to the retailer. Before sending, each shipping unit is barcoded and scanned. After scanning and being recorded, the EDI system will send this list of the IDs of shipping units and their content to the the retailer. Upon receipt of ASN, the retailer can be informed of any differences between what was expected, and what has actually been shipped.

5) VAN: Value-Added Network
A hosted service that acts as an intermediary between business partners. It has many applications not just for EDI. However, with respects to EDI, it is an integral element which translates documents between companies using different transport protocols. Even though two business partners are using EDI, their EDI documents can have different formats due to the difference in transport protocols which will be interpreted back and forth by VANs. Besides that, it can also add extra audit information to the messages.

6) FA: Functional Acknowledgement
An electronic version of a receipt to tell a sending trading partner that their EDI messages/transactions have been received successfully by the receiving trading partner

7) POA: Purchase Order Acknowledgement
POA is used to tell the buyer whether you can fulfill the purchase order they have placed earlier or not.

8) POC: Purchase Order Change
It is used to request for a change in the purchase order that has been placed earlier.

9) SSCC: Serial Shipping Container Code
Each shipping unit is barcoded with SSCC which is an 18-digit number. Using this, one can track any shipping unit and its content.

 
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