SAP Business One vs. MYOB Enterprise EXO

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Summary:
SAP Business One and MYOB Enterprise EXO are both well-known accounting software on the market. This article compares their features, associated costs and the required setup.


Content:

Like any other enterprise software, SAP and MYOB Exo are highly customisable. In other words, you can pick and choose the modules that suit your business requirements such as financing, customer relationship management and inventory. It would be biased if we compare the two programs without considering the same set of features.

Below are the pre-built features for SAP Business One package. I'm just gonna recap what's written from their website:

Accounting and Financials
The SAP Business One starter package helps you manage your general ledger, journals, and accounts payable and receivable. You can conduct all your banking activities – including processing payments by check, cash, credit card, bank transfer, and bill of exchange – as well as reconcile various accounts and create financial reports for profit and loss, cash flow, balance sheet, and aging. You can also update account postings at the exact time relevant business events occur.

Sales and Customer Relationships
With the starter package you can create quotes, enter orders, and provide better customer service. You can also track sales opportunities and activities from first contact to the close of sale. The software also lets you manage and maintain customer contacts with full Microsoft Outlook synchronisation, which results in increased sales effectiveness and stronger customer relationships.

Purchasing and Supplier Relationships
Every small business needs a systematic approach to managing the procurement process, from creating purchase orders to paying vendors. The starter package helps manage the complete order-to-pay cycle, including receipts, invoices, and returns.

Inventory and Distribution
The starter package also lets you readily manage your inventory and operations, including delivery, and billing. You can perform inventory valuation using different methods such as standard costing, moving average, and FIFO. You can monitor stock levels and track transfers in real time and across multiple warehouses. In addition, you can run real-time inventory updates and availability checks and manage pricing and special pricing by automatically applying volume, cash, and account discounts to transactions with vendors and customers.

Reporting and Administration The starter package provides powerful integrated analytic and reporting tools to help you access the critical business information you need. With fully integrated SAP Crystal Reports® software, you can gather data from multiple sources and generate timely and accurate reports based on critical company data across financials, sales, customers, inventory, and operations. The starter package offers additional functionalities such as “drag and relate” and the ability to drill down through multiple levels of relevant data to get complete information instantly.

On the other hand, MYOB Enterprise EXO only requires the Finance module as the core module. For other modules such as CRM, job costing; you can decide to add them afterward. However, as I said earlier, we have to compare the two software based on the same set of features. Hence, I'm listing all the modules that we are going to add into our MYOB setup below.

EXO Finance (Core Module)
Provides a complete and rich set of accounting, inventory control, sales and purchasing management.

EXO CRM
Manage customers and prospects, opportunities and sales budgets, produce extensive reports, run end-to-end marketing campaigns and, it’s integrated with social media networks to create a true social CRM system.

EXO Job Costing
See the lifecycle of a job from quote and budget through to profitability analysis and variance reporting.

EXO Business Analytics
Gain deep visibility into your business’ performance with a wide range customisable dashboards, charts and reports.

With the same set of features, below are the price breakdowns for SAP Business One and MYOB Enterprise EXO:
SAP Business One
  • License Fee + Software Assurance: $4,906/ 3 users
  • Implementation: $8,200
  • Annual Fee (Software Maintenance): $741/year (compulsory for the first 2 years)
MYOB Enterprise EXO
  • EXO Finance (Core Module): $2,535.00/user
  • EXO Finance Annual Fee: $502.50/user
  • EXO CRM: $995.00/user
  • EXO CRM Annual Fee:$185.00
  • EXO Job Costing: $1,615.00/user
  • EXO Job Costing Annual Fee: $375.00/user
  • EXO Business Analytics: $1,245/user
  • EXO Business Analytics Annual Fee: $225/user
Other EXO Modules
  • EXO Payroll: $865.00 (up to 20 employees)
  • EXO Payroll Annual Fee: $164.00 (up to 20 employees)
Please bear in mind, there is no exact match when comparing software. For example, the reporting features in MYOB and SAP can be vastly different. The ways reports are presented, the performance and user friendliness can also be different. Besides that, this factor heavily relies on users' computer competency. If a person is trained for MYOB, he will definitely get used to the way the software operates and the formats of all reports from MYOB. Hence, there might be some reluctance when getting him work on a new software environment.

For those who have had bad experience with MYOB AccountRight Premier v19, MYOB Enterprise is absolutely a better solution since it uses MS SQL server as its database instead of the file-based database. Likewise, SAP uses MS SQL for its data storage. Hence, the two solutions work quite well under the networking environment for multiple users.

Following is the cost for hardware requirements for both accounting software:
  • MS SQL Server 2008: $200
  • Windows Server 2008: $680
  • Computer: $1500

 
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